Maintenance Planning Officer

The role is responsible for planning, coordinating and overseeing preventive and corrective maintenance of Ground Support Equipment (GSE), ensuring equipment reliability, operational readiness and accurate maintenance records in AMOS. The position provides workshop, operational and field support, including technical troubleshooting and maintenance activities at base and outer stations. It also coordinates procurement, logistics, vendor management and CAPEX requirements while ensuring compliance with aviation safety standards, company procedures and OHS requirements.

KEY RESPONSIBILITIES

• Plan, schedule and monitor preventive and corrective maintenance of all GSE assets, ensuring timely completion and operational availability.
• Maintain accurate AMOS records, including maintenance schedules, inspections, defects, task cards and compliance documentation, and support the integration of new GSE assets.
• Develop and maintain maintenance task cards, inspection checklists and servicing schedules.
• Coordinate workshop operations, breakdown rectification, contractor support and maintenance activities at base and outer stations.
• Provide hands-on maintenance support and assist technicians with technical troubleshooting and equipment repairs when required.
• Travel to outer stations and island locations, including Christmas Island, Tarawa and Tuvalu, to support troubleshooting of Hi-Scan baggage screening machines and GSE-related issues.
• Prepare Estimated Duty Travel (EDT) documentation and coordinate travel arrangements for GSE personnel.
• Manage procurement activities, including EROs, requisitions, quotations, invoicing, payment follow-ups and capital purchases.
• Coordinate freight, logistics and delivery arrangements for overseas orders and liaise with local and international vendors, including after-hours support when required.
• Support CAPEX preparation, vendor evaluations and procurement requirements for other Engineering workshops.
• Ensure maintenance activities comply with aviation safety standards, quality requirements and company procedures, including coordination of AVP permits, vehicle renewals and compliance documentation.
• Liaise with internal stakeholders, contractors and suppliers to maintain GSE availability and operational readiness.
• Attend engineering and technical meetings to support maintenance planning, coordination and operational decision-making.
• Participate in OHS and Sustainability initiatives, contributing to workplace safety and environmental improvement.
• Perform other duties as assigned by the Manager Aircraft Support Workshop, ensuring tasks are completed within agreed timelines.

QUALIFICATIONS & EXPERIENCE

• Tertiary level education in business administration. 
• Must have good working knowledge and skills in maintenance planning, ordering of spares and materials.
• Three (3) years' experience in similar role.
• Efficiently perform the functions preparing and maintaining accurate records, adhering to safety practices and handling hazardous materials.
• Must have good communication skills.