Fiji Airways is seeking a highly organised, proactive and professional Legal Administrator to join our Legal Department. Reporting to the Chief Legal Officer & Company Secretary, this role provides high-level legal and governance support. This is an ideal opportunity for a qualified legal professional seeking a role that combines substantive legal work with operational responsibility in a fast-paced, operationally complex airline environment.

KEY RESPONSIBILITIES

• Conduct legal review and analysis of routine contracts and commercial agreements; prepare legal advice, briefing notes and summaries; perform legal research on governance and compliance matters.
• Track, monitor and ensure timely completion of all regulatory filings, company secretarial obligations and statutory compliance requirements; maintain regulatory calendars and compliance records.
• Provide high-level executive and governance support to the Chief Legal Officer & Company Secretary and coordinate the day-to-day operations of the Legal Department.
• Coordinate legal workflows, monitor deadlines, track priorities and follow up on action items to support the efficient delivery of legal and governance matters.
• Maintain and manage contract registers and databases; monitor contract obligations, renewal dates and key milestones; coordinate contract execution, storage and retrieval; flag compliance issues or expiring agreements to the Chief Legal Officer.
• Support Board and Committee processes by coordinating agendas, papers, resolutions, action lists and related governance documentation.
• Coordinate with internal stakeholders to gather information and documentation required for legal, governance and compliance matters.
• Support the administration of disputes, claims, investigations, external counsel engagement and regulatory requests by organising documents, tracking deadlines and maintaining matter records.
• Contribute to continuous improvement initiatives within the Legal Department in legal operations, document control and departmental processes.

QUALIFICATIONS & EXPERIENCE

• Law degree (with strong academic results) and a current Fijian practising certificate.
• A minimum of 3+ years post qualification experience.
• Experience in contract review, commercial drafting and negotiation.
• Experience supporting senior executives and managing confidential and high-priority matters.
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Excellent written communication, drafting, proofreading and document management skills.
• High levels of professionalism, discretion, and attention to detail.
• Ability to work independently and collaboratively.
• Advanced Microsoft Office skills and experience working with document management systems.